Product Sunartha

Shipping Module. 2

Reimbursement Processing. 2

Cash Advance Request 3

Subaccount 4

Bunker Request 5

Material Request 6

Tax Module. 7

Efaktur 7

Eretur 8

Deduction. 9

Banking Bank Balance. 10

Banking Bank Mutation. 10

Perusahaan Perkapalan

1. Kargo tug boat dari port anter ke MV berupa coal/batu dll
2. Mothervessel (MV)
3. Floating crane
4. Agency = mengurusi seluruh dokumen perkapalan di pelabuhan

Product yang harus dibeli:

1. Acumatica Finance Module
2. Acumatica Distribution Module

Shipping Module

Reimbursement Processing

Ideal Customer: Shipping Agency

Demo site: Shipping Site

Purpose : To process expense that already posted, and process it to invoice

Step :

1. Configure Temporary account on Consolidation Preferences Screen that will be treated as parameter of reimbursement process.
2. Entry AP Bills / Cash Transactions with the same account to point number 1, then release the document
3. Access Consolidation Process Menu, specify customer, order type, then select date range to load the data transaction with temporary account
4. Select item that you want to process to the Sales Order screen
5. Click Calculate if you want to calculate the total of selected data.
6. Click Process, and SO are generated automatically
7. Open SO Screen for check the generated document, then process to shipment (if require shipment) or prepare invoice/debit memo

Cash Advance Request/ Kasbon

Demo site: Shipping Site

Purpose : To grant cash request access for employee to do operational things

Step :

1. Open Cash Advance Request Screen
2. It will show automatically the requester and the department, if the user has an ability to create request for another employee, they can change the employee
3. Select the branch
4. Fill the notes
5. If the user wants the cash advance processed by bank transfer, select the transfer checkbox, then specify the account number and bank, and also expected liquid date
6. Select the item, description and amount on the details section
7. Click Submit and then it will trigger approval process
8. After the document being approved by related approver, finance team will process the payment with Process Payments actions button
9. They specify the payment method, cash account and the date, then click process payment
10. After prepayment being released, the cash advance document become closed

Subaccount

Demo site: Shipping Site – Subaccount

Purpose : To add information for business, project and asset that used for procurement flow

Step :

1. Began on Request screen, there’s 4 additional field (Business Type, Asset, Department and Project No), user can specify that information
2. Next, on requisition screen, it have same function like request screen, to categorize and add some information on related screen
3. Next, on PO screen, it also have same function like request screen, to categorize and add some information on related screen

Bunker Request

Demo site: Shipping Site – Bunker Request

Purpose : To create request for bunker, with ROB, route and vessel information

Step :

1. Specify the tug and barge information
2. Specify business, project, department, asset, and also bunker location
3. Specify the estimated date of bunker needs
4. Specify calculation for aux engine, idle, spare and ROB
5. Select the route
6. Wait for approval. After being approved by related approver, users can process it to request screen

Material Request

Demo site: Shipping Site – Material Request

Purpose : To record an item request from end user to the warehouse department

Step :

1. Select the request date and fill the description
2. Select the item that user needs to move from warehouse to users location
3. It will trigger an approval process
4. After being approved by related approver, warehouse personnel will check and categorize the item.
5. Item that marked as transfer, will generate a transfer document from main warehouse to requester’s warehouse
6. Item that marked as issue, will generate an issue document from main warehouse
7. Item that marked as request, will generate request document that needs to be purchased

Tax Module

Efaktur – DJP (export CSV import ke Portal) – OnlinePajak – KlikPajak by Mekari

Demo site: SAPM Dev – Efaktur

Purpose : To record faktur pajak needs, and upload the list to the DJP application

Step :

1. Activate efaktur on Account Receivable preference
2. Specify the tax master data on vendor and customer screen
3. On transaction screen (Invoice /Bills) there’s additional tab for taxation information, users can fill it
4. System will create a list that have tax detail. Users can export it, then save as csv before upload to DJP application

Eretur

Purpose :

1.  

Deduction

Purpose : To record deduction related to WHT, bank charge, rounding, etc

Demo site: SAPM Dev – WHT

Step :

1. Add the list of deductions on taxes master data screen
2. On Check & Payment and Payment & Application screen, find actions button, then click Create Deduction
3. It will trigger a popup screen, users can fill it with base amount that need to be deduct, then select the taxes, it will count automatically
4. Specify nomor bukti potong
5. Specify date of deduction and description
6. Click process to create Debit Adj / Credit Memo document
7. Click add to payment button to add the created document to related Payment document

Banking Bank Balance

Pain Point         : Must ask their accounting/finance person to know about bank balance. ERP system have to be reconciled before get bank balance.

Purpose            : Management want to know real-time bank balance from their multiple bank and bank accounts

Product Related            :

1. Acumatica Finance Modules
2. Tableau Desktop
3. Tableau Viewer via Web/Tableau Apps

Demo site: SAPM Dev – Banking Balance

Banking Bank Mutation

Pain Point         : Accounting must export from the bank and entry manual using ERP to reconcile with transaction Incoming Funds (AR) or Payment/Outgoing Funds (AP)

Purpose            : Simplify business process get transaction details/mutation directly from the bank

Product Related            :

1. Acumatica Finance Modules
2. Tableau Desktop
3. Tableau Viewer via Web/Tableau Apps

Demo site: SAPM Dev – Banking Mutation

*Disclaimer. Bank modules only works for OCBC Bank